#  Accessing a Submission 

 



You may want to go to a specific submission workspace (webpage) to view or update its contents, submit it for review, review it, or take other actions. Note that your access to a submission is personalized based on your role in the system and the role you play in relation to the particular submission. In addition, the actions you can take on a submission are personalized.

- **To view a submission workspace** (webpage), click the submission name when you find it in a list of studies.
- **To find a list that includes the submission name**, click:  
    
    - **My Inbox** (only items that require attention): Click the **My Inbox** link in the top navigation header. This list displays submissions assigned to you for action, such as submissions you are preparing to submit or submit response to a requested clarification.
        
           ![Image highlighting the inbox link](/sites/g/files/omnuum886/files/styles/hwp_1_1__360x360_scale/public/estr/files/inboxlink.png?itok=4ucapaUX) 
        
         
        
          
        -*OR*-
    - **IRB** (all items to which you have access): Click **IRB** in the navigation header and select the **All Submissions** tab. The lists display workspaces for all studies, continuing reviews, modifications, and reportable new information (RNI) entered into the system that you have permissions to view.
        
           ![Image highlighting the all submissions list](/sites/g/files/omnuum886/files/styles/hwp_1_1__720x720_scale/public/estr/files/allsubmissionstab.png?itok=BGIyOC4e)

Sort**TIPS**

- Try filtering this list by the study name or principal investigator. Next to Filter by, select **Name** or **Investigator.** Then type the beginning of the name and click **Go**.
- View the **State** column to see where the submission is in the review process.







***Managing Submission Permissions***

Permissions on a submission are different, depending on your role on the study. The Principal Investigator, study team and guest permissions are different than IRB office staff, and ancillary and IRB reviewers. Principal Investigators, study team members and guests have the following permissions:

Sort**ESTR Role\***



**Principal Investigator**



**Primary Contact**



**PI Proxy**



**Study Team Member**



**Guest**



Receives ESTR **system notifications**

✔



✔



✔



 

 

Can **create submissions** on behalf of the PI  
*All Types of Submission*

✔



✔



✔



✔



 

Can **submit initial submissions**

✔











Can **submit follow-on submissions** on behalf of the PI *Modification/Update, Continuing Review, and Closure only.*

✔



 

✔



 

 

Can **submit RNI submissions** on behalf of the PI

*RNI can only be submitted by the person who created the RNI in ESTR.*



✔



✔



✔



✔





Can complete the **Copy Submission** activity

✔



 

*.*





 

Modification required to add or **update this role**

✔  
*Modification to “Other parts of the study”.*



 

✔  
*PI Proxy must be a Study Team Member, but Proxy assignment does not require a Mod.*



✔  
*Modification to “Study Team Members”.*



 

Has **approval to conduct human subjects research activities**/is listed on the personnel roster

✔



 

✔



✔



 

Has **view-only access** to ESTR records\*\*

 

 

 

 

✔







\*To manage permissions, see sections for how to [change a primary contact](/change-primary-contact), [assign proxies](/about-pi-proxy), [change study team members](/create-followon), [copying a study](/copy-submission), and [add guests](/about-study-guests).  
\*\* For view access to many records in a department, school, or under the purview of an IRB, contact <estrhelp@harvard.edu> for expanded guest access.

***Submission Workspace Overview***

nitial/Main-study, Continuing Review, Modification/Update and Reportable New Information submission workspaces are formatted similarly. However, the following general concepts apply to navigation:

- The Initial/Main study workspace (labeled with numbers IRB##-#### or #####) always has the most current approved information and materials for a study.
- The Site workspace (labeled with numbers SITE##-####) is always associated with a main study and will have the most current reviewed information for that site.
- Continuing Review, Modification/Update, and Reportable New Information workspaces (webpages) are used actively during the review of that submission only. Once a determination is made (or the submission is discarded), Continuing Review, Modification/Update and Reportable New Information workspaces are used for reference only and should not be the go-to location for study information.

 ![Flow image of relationships between workspaces](/sites/g/files/omnuum886/files/estr/files/estrworkspacerelationships.png)

 

**Workspace Regions**  
*Image displays the Initial/Main study workspace for reference.*

   ![Image of workspace regions](/sites/g/files/omnuum886/files/styles/hwp_1_1__960x960_scale/public/estr/files/workspaceregions.png?itok=Rop6okkN) 

 

   ![Table of workspace region details](/sites/g/files/omnuum886/files/styles/hwp_1_1__960x960_scale/public/estr/files/workspaceregions-details.png?itok=HcrZm3dJ) 

 



 

- [Logging In](/logging-in "Logging In")
- [Creating a New Study](/creating-new-study "Creating a New Study")
    - [Study SmartForm](/study-smartform "What to Include in a Study SmartForm")
    - [Site SmartForm](/site-smartform "What to Include in a Site SmartForm")
    - [SmartForm Attachments](/checklist-study-smartform-attachments "Checklist of SmartForm Attachments")
    - [External IRB Submission](/ExternalIRB "Requesting External IRB Review")
- [Editing a Submission](/editing-submission "Editing a Submission")
- [Checking for Errors](/check-submission-errors "Checking a Submission for Errors")
- [Submitting a Study](/submitting-a-study "Submitting a Study for Review")
- [Checking the Status](/check-the-status "Checking the Status of a Submission")
- [Accessing a Submission](/accessing-submission "Accessing a Submission")
- [Responding to the IRB](/responding-to-irb "Responding to a Request for Clarifications or Modifications")
- [Changing Study Documents](/changing-study-documents "Changing Documents on a Study")
- [Communicating with Staff](/communicating-with-staff "Communicating with Staff During Review")
- [Managing Related Projects](/managing-related-projects "Managing Related Projects")
- [Finding the IRB Decision](/finding-IRB-determination "Finding Determination Letters and Approved Documents")
- [Managing PI Proxy](/about-pi-proxy "Managing Principal Investigator (PI) Proxy")
- [Changing a Primary Contact](/change-primary-contact "Changing the Study Primary Contact")
- [Managing Guests](/about-study-guests "Managing Guests with View-Only Permissions to the Study")
- [Copying a Study](/copy-submission "Copying a Study")
- [Creating a Follow On](/create-followon "Creating a Follow-On Submission after Study Approval")
    - [Modification SmartForm](/mod-smartform "What to Include in a Modification SmartForm")
    - [Renewal(CR) SmartForm](/cr-smartform "What to Include in a Continuing Review SmartForm")
    - [RNI SmartForm](/rni-smartform "What to Include in a Reportable New Information SmartForm")
    - [Site Modification (for External IRB Update)](/ExternalIRB "Requesting External IRB Review")
- [Closing a Study](/study-closure "Closing a Study")
- [Generating Reports](/generating-reports "Generating Standard Reports")