Communicating with Staff During Review

During review (and after), you can complete the Add Comment activity to:
1. Post a note to the submission history that all individuals with access to the submission may view, and
2. If selected, send a notice to:

  • PI/PI Proxy and Primary Contact
  • Study Team Members and/or 
  • The assigned IRB Coordinator (If the IRB Coordinator box is selected and there is no assigned IRB Coordinator, a notice is sent to all members of the IRB office.)

During review of a site (and after), you can complete the Correspond with Site or Correspond with sIRB activity, and:
1.    Send a notice to any person associated with the study or site, including the other IRB office contact.
2.    Include the text in the activity within the email sent to the recipient(s), and
3.    While not preferred, if a person chooses to reply to this notice: you will receive replies to this notice in your email inbox, rather than posted on the submission workspace.

Important! 
• The information in the comment is visible to all individuals with access to the submission even if they are not selected as notice recipients.
• Do not attach items which are part of the regulatory review.
• If a submission is in the Clarifications Requested state, use the Submit Response activity to send information back to the IRB for continued review.

Research Administration and Compliance Suite Office Hours (ESTR-IRB, Agreements-DUA, Data Safety, OAIR)

The system support team is available during regular office hours to provide one-on-one time to demonstrate system functions, provide training, answer questions, and collect feedback. Sessions cover the entire suite (ESTR-IRB, Agreements-DUA, Data Safety, and OAIR) and are customized based on the registrant preference. 

Office hours are open:
• Tuesdays: 10:00am ET - 11:00am ET
• Thursdays: 3:00pm ET - 4:00pm ET

Please schedule time with us!
1. Visit the Bookings page (linked here) 
2. Choose a time.  Available times (not already booked) will display for 30-minute increments.
3. Share your name and email
4. Click "Book" at the bottom of the page. 

After completing the steps through Bookings, you will receive a confirmation email/calendar invitation reserving the time.
If you have any questions or concerns, please contact us at estrhelp@harvard.edu.